Document Management Software
Document Management Software for Full Control and Seamless Compliance
Symbiant Document Management Module is a comprehensive tool that streamlines the whole document workflow process, from creation to publication, approval and revision, this module records everything. With strong logic that tracks all modifications, reviewing the complete history of a document is effortless.
From only £100 per month.*
Award-Winning GRC & Audit Software,
Trusted Since 1999 by
Organised, Accessible, Effortless
Document Management Made
Smarter, Faster, and Fully Connected
Connected Across Modules
Make your documents work harder by connecting them to key modules like Risk Registers, Controls & Policies, and Incidents. This ensures the right teams have access to the right information, exactly when they need it.
Fully Customisable
The entire Document Management Module can be adapted to match your structure, processes, and terminology. From permissions and layouts to approval paths and integrations, it’s all in your control.
Symbiant AI Assistant
Symbiant’s optional AI Assistant enhances your due diligence process by automatically linking relevant risks, controls, and findings across your system. It suggests improvements, highlights potential gaps, and ensures your records are complete, consistent, and audit-ready.
Built for Compliance, Designed for Clarity
Track Every Document, Change, and Action with
Symbiant Document Management Software
Track the Entire Document Lifecycle — from Draft to Approval
Control Access with Role-Based Document Visibility
Assign Reviews and Delegate Document Actions with Full Accountability
Manage Approvals and Changes from One Central Hub
Gain oversight and control with the Workflow Universe, a dedicated space to manage all document approvals and change requests in one place, perfect for large teams and high-volume environments.
Keep Everyone Updated with Real-Time Alerts
AI-Enhanced Governance with Human Control at Its Core
Smarter Governance Starts with AI-Supported Precision
Symbiant’s optional AI Assistant helps you govern with greater confidence, suggesting improvements, refining documentation, and linking key data across objectives, risks, continuity plans, and more. You stay in control, while AI handles the legwork.
Starting from just £100/month
Unlimited users. Unlimited requests.
Symbiant’s AI functionality enhances your BCP module by helping you:
- Suggest and rewrite continuity plan summaries and detailed descriptions
- Match plans to impacted business areas and functions
- Suggest potential impact scenarios and root causes
- Identify affected customer journey elements
- Suggest existing risks and link relevant controls
- Improve accuracy and reduce planning time through automation
Governance becomes more strategic with AI support for:
- Suggesting new, relevant business objectives tailored to your operations
- Linking objectives to existing risks for stronger alignment and visibility
- Identifying new potential risks associated with your objectives
- Improving strategic planning and risk awareness across departments
Symbiant’s Document Management Software benefits from intelligent features built into the wider platform
- Automatically rewrite content into a more professional and consistent tone
- Suggest links between documents, related risks, business objectives, and controls
- Improve clarity, compliance, and traceability across all your governance documentation
These AI-enhanced functions support cleaner records, faster audits, and stronger alignment between your documents and your wider GRC strategy.
Due Diligence Software with Intelligent Insight
Symbiant’s Due Diligence Module streamlines third-party assessments, onboarding checks, and internal reviews, while benefiting from AI functionality across your wider system.
- Automatically flag related risks and compliance gaps using connected module data
- Rewrite submissions and responses for clarity, consistency, and professionalism
- Suggest relevant controls, audits, or actions to support evidence-based decision-making
- Maintain a clear audit trail for all due diligence activity, ensuring transparency and accountability
Fully integrated with your GRC ecosystem, the Due Diligence Module helps you assess, document, and manage risk with confidence.
Ensure Privacy and Security
Symbiant AI is fully GDPR-compliant and built to protect your privacy. It neither collects nor stores your data, and we never use your data to train our models.
All your information remains securely within your environment, giving you complete control and peace of mind while benefiting from powerful AI-driven insights.
Complete Control, From Draft to Audit Trail
Manage Document Workflows, Reviews, and Revisions with Full Transparency
Document Workflow and Change Control
Symbiant’s Document Management Module helps you manage and review all your business documents with precision and control.
Each document begins as a draft and must be approved before it can be published. Once published, any user can submit a change request. These requests can be accepted or declined and may then form the basis of a new document revision — enabling full team collaboration while preserving structure and control.
The module enforces a clear document lifecycle:
Draft → Approval → Published → Change Request → New Draft
This built-in logic ensures consistency and auditability across the entire workflow.
To protect document integrity, users with view-only access can only see the most recently approved and published version. This secure layer keeps unapproved drafts hidden while ensuring transparency for official documents.
Reviews, Actions, and Audit Trail
Inside each document record, you can create reviews with a selected purpose and assign actions to specific users. Tasks can be given due dates, and the system automatically sends out notifications and reminders to keep everything on track.
Reviews and actions are linked to the overall record, not just a specific revision, making them consistent across document updates. This creates a clear, centralised audit trail and makes it easy to review the full history of what’s been done and why.
You can view all review entries and actions in one place, giving you full visibility and accountability across the document lifecycle.
25 Years. Thousands of Users. One Trusted Platform.
With over 25 years of innovation in Governance, Risk, and Compliance (GRC) and Audit Management, Symbiant is trusted by organisations across every sector. Our clients love how our powerful, affordable, award-winning and fully customisable risk software helps them stay compliant, make smarter decisions, and reduce complexity,without the costly overheads.
SYMBIANT GOVERNANCE SOFTWARE
Explore the Full Governance Management Suite
Explore the full Symbiant suite, powerful, fully integrated modules that extend your Audit Management capabilities across governance, compliance, audit, and beyond. Everything you need to protect your organisation, stay aligned, and work smarter.
Your complete solution starts from just £300/month.
Hover to Explore our Solutions.
All-in-One GRC & Audit
Management Powerhouse
Manage governance, risk, compliance (GRC), and audit effortlessly with Symbiant’s customisable modules—ready to use straight out of the box.
Our Solution at a Glance:
Risk Management Software
The Symbiant Risk Management Software module enables organisations to identify, understand, and manage risks with ease and efficiency. It provides a streamlined approach to monitoring, assessing, and mitigating risks, ensuring informed decisions and compliance.
AI-Powered Assistant
Symbiant AI connects data across your organisation, delivering actionable insights and seamless workflows. From logical, data-driven risk scoring to uncovering root causes and predicting the domino effect of control failures, Symbiant AI empowers smarter, faster decisions. Eliminate duplicate risks in seconds, refine controls, identify emerging risks, and so much more—all tailored to your business.
Audit Management Software
The Symbiant Audit Management Software module streamlines audit planning, action tracking, and time management. It automatically pulls relevant data, allows easy report customisation, and generates professional audit reports.
Risk Management Software
The Symbiant Risk Management Software module enables organisations to identify, understand, and manage risks with ease and efficiency. It provides a streamlined approach to monitoring, assessing, and mitigating risks, ensuring informed decisions and compliance.
AI-Powered Assistant
Symbiant AI connects data across your organisation, delivering actionable insights and seamless workflows. From logical, data-driven risk scoring to uncovering root causes and predicting the domino effect of control failures, Symbiant AI empowers smarter, faster decisions. Eliminate duplicate risks in seconds, refine controls, identify emerging risks, and so much more—all tailored to your business.
Audit Management Software
The Symbiant Audit Management Software module streamlines audit planning, action tracking, and time management. It automatically pulls relevant data, allows easy report customisation, and generates professional audit reports.
Your questions answered
Common Questions
What is the Symbiant Document Management Software used for?
Symbiant’s Document Management Software Module lets you collect, review and revise Documents in your Business in a comprehensive way.
The Document Manager has a thorough workflow to capture data on Approvals, Change Requests and other aspects.
With Symbiant One, you can enhance your document management by using automation and tailoring it to your business needs.
Can I track changes and revisions across documents?
Who can access drafts and published documents?
Can I require approvals before documents go live?
How do I get started with Symbiant’s Document Management Module?
Getting started is easy. Simply book a free, no-obligation demo and we’ll show you how Symbiant’s Document Management Module can be tailored to your exact needs. Every demo is personalised to your sector and risk framework, so you can see how the system works for your organisation. With full access to the complete solution from just £300/month, you can mix and match the modules you need and start managing risk with confidence.
Does the Document Management Software include AI?
Yes, AI is available as an optional add-on to Symbiant’s Document Management Module. Starting from just £100/month, it enhances your workshops by intelligently suggesting relevant risks, linking related data, and improving decision-making across teams. All data is stored securely and is fully GDPR-compliant, ensuring your organisation’s risk information remains protected, encrypted, and accessible only to authorised users.
Unmatched GRC Flexibility.
Powerful Features. One Smart Platform.
Symbiant isn’t just the world’s most cost-effective GRC and Audit software—it’s the most agile and customisable too. Whether you need a streamlined setup or a feature-rich solution, Symbiant flexes to fit your workflow, your team, and your goals.
From configurable dashboards to automated triggers and audit-ready reporting, every feature is designed to simplify complex processes and give you full control. Tailor the user experience for each team, automate the repetitive, and connect your data like never before.
There’s a lot Symbiant can do—so instead of listing everything (and putting you to sleep), here’s a taste of what our clients love most.
Solution Highlights
- Audit Assessments
- Audit Management
- Business Continuity Planning
- Business Objectives
- Controls & Policies
- Control Self Assessments
- Compliance Management
- Create Bespoke Modules
- Data Protection Impact Assessments
- Document Management
- Due Diligence
- ESG Management
- Incident Reporting
- Key Risk Indicators
- Regulatory Action Tracking
- Risk Assessments
- Risk Workshops
- Security, Health & Safety, Environment Management
- Survey and Questionnaires
- Ticket Management
- Working Papers
Administration Highlights
Symbiant Service Highlights
- 30 Day Contracts
- £100 per module with unlimited user access
- Free Support & Training
- ISO 27001 & ISO 31000
- ISO 9001 & ISO 22301
- Intuitive & Easy to use
- Only Pay For The Modules you use
- Ready To Use Out Of The Box
- Unlimited Record Storage
- Configurable User Accounts
- Configurable User Permissions
- Hub & Spoke Divisional Permissions
- Single Sign On Authentication
- Track System Changes
- Track User Login Activity
- User Inactivity Timeouts
- Unlimited User Accounts
Solution Highlights
- AI Assistant
- Action Tracking
- Automated Email Reminders
- Automated Email Reports
- Automated Triggers
- Collaborate with Groups
- Configurable Dashboards
- Configurable Data Entry
- Configurable Reporting
- Configurable View & Edit
- Create Bespoke Functions
- Create Your Own Dashboards
- Create Your Own Reports
- Filterable Dashboards
- Full Audit Logs of Changes
- Full Audit Logs of Data
- Fully Customisable
- Give Ownership of Content
- Import & Export Data
- Multiple Risk Registers
- Performance Indicators
- Report on connected data
- See Who's Viewed Data
Pricing Disclaimer
* Modules are charged at a standard monthly fee, not on a per-user basis. All users can access each module at any required level. Please note that costs exclude VAT, AI features, and additional modules you may wish to use. User seats are necessary.
