Document Management Software
Organised, Accessible, Effortless
Make your documents work harder by connecting them to key modules like Risk Registers, Controls & Policies, and Incidents. This ensures the right teams have access to the right information, exactly when they need it.
The entire Document Management Module can be adapted to match your structure, processes, and terminology. From permissions and layouts to approval paths and integrations, it’s all in your control.
Symbiant’s optional AI Assistant enhances your due diligence process by automatically linking relevant risks, controls, and findings across your system. It suggests improvements, highlights potential gaps, and ensures your records are complete, consistent, and audit-ready.
Built for Compliance, Designed for Clarity
Gain oversight and control with the Workflow Universe, a dedicated space to manage all document approvals and change requests in one place, perfect for large teams and high-volume environments.
AI-Enhanced Governance with Human Control at Its Core
Symbiant’s optional AI Assistant helps you govern with greater confidence, suggesting improvements, refining documentation, and linking key data across objectives, risks, continuity plans, and more. You stay in control, while AI handles the legwork.
Starting from just £100/month*
Unlimited users. Unlimited requests.
These AI-enhanced functions support cleaner records, faster audits, and stronger alignment between your documents and your wider GRC strategy.
Symbiant’s Due Diligence Module streamlines third-party assessments, onboarding checks, and internal reviews, while benefiting from AI functionality across your wider system.
Fully integrated with your GRC ecosystem, the Due Diligence Module helps you assess, document, and manage risk with confidence.
Symbiant’s AI-Powered Assistant is fully GDPR-compliant and built to protect your privacy. It does not collect or store your data. Instead, it creates a temporary cache folder to fulfil each query and immediately deletes the information once the task is complete.
Your data always stays securely within your environment, giving you full control and peace of mind while benefiting from AI assisted insights.
Complete Control, From Draft to Audit Trail
Symbiant’s Document Management Module helps you manage and review all your business documents with precision and control.
Each document begins as a draft and must be approved before it can be published. Once published, any user can submit a change request. These requests can be accepted or declined and may then form the basis of a new document revision — enabling full team collaboration while preserving structure and control.
The module enforces a clear document lifecycle:
Draft → Approval → Published → Change Request → New Draft
This built-in logic ensures consistency and auditability across the entire workflow.
To protect document integrity, users with view-only access can only see the most recently approved and published version. This secure layer keeps unapproved drafts hidden while ensuring transparency for official documents.
Inside each document record, you can create reviews with a selected purpose and assign actions to specific users. Tasks can be given due dates, and the system automatically sends out notifications and reminders to keep everything on track.
Reviews and actions are linked to the overall record, not just a specific revision, making them consistent across document updates. This creates a clear, centralised audit trail and makes it easy to review the full history of what’s been done and why.
You can view all review entries and actions in one place, giving you full visibility and accountability across the document lifecycle.
With over 25 years of innovation in Governance, Risk, and Compliance (GRC) and Audit Management, Symbiant is trusted by organisations across every sector. Our clients love how our powerful, affordable, award-winning and fully customisable risk software helps them stay compliant, make smarter decisions, and reduce complexity,without the costly overheads.
SYMBIANT GOVERNANCE SOFTWARE
Explore the full Symbiant suite, powerful, fully integrated modules that extend your Audit Management capabilities across governance, compliance, audit, and beyond. Everything you need to protect your organisation, stay aligned, and work smarter.
Your complete solution starts from just £300/month*.
Hover to Explore our Solutions.
Manage governance, risk, compliance (GRC), and audit effortlessly with Symbiant’s customisable modules—ready to use straight out of the box.
The Symbiant Risk Management Software module enables organisations to identify, understand, and manage risks with ease and efficiency. It provides a streamlined approach to monitoring, assessing, and mitigating risks, ensuring informed decisions and compliance.
Symbiant AI connects data across your organisation, delivering actionable insights and seamless workflows. From logical, data-driven risk scoring to uncovering root causes and predicting the domino effect of control failures, Symbiant AI empowers smarter, faster decisions. Eliminate duplicate risks in seconds, refine controls, identify emerging risks, and so much more—all tailored to your business.
The Symbiant Audit Management Software module streamlines audit planning, action tracking, and time management. It automatically pulls relevant data, allows easy report customisation, and generates professional audit reports.
The Symbiant Risk Management Software module enables organisations to identify, understand, and manage risks with ease and efficiency. It provides a streamlined approach to monitoring, assessing, and mitigating risks, ensuring informed decisions and compliance.
Symbiant AI connects data across your organisation, delivering actionable insights and seamless workflows. From logical, data-driven risk scoring to uncovering root causes and predicting the domino effect of control failures, Symbiant AI empowers smarter, faster decisions. Eliminate duplicate risks in seconds, refine controls, identify emerging risks, and so much more—all tailored to your business.
The Symbiant Audit Management Software module streamlines audit planning, action tracking, and time management. It automatically pulls relevant data, allows easy report customisation, and generates professional audit reports.
Your questions answered
Symbiant’s Document Management Software Module lets you collect, review and revise Documents in your Business in a comprehensive way.
The Document Manager has a thorough workflow to capture data on Approvals, Change Requests and other aspects.
With Symbiant One, you can enhance your document management by using automation and tailoring it to your business needs.
Yes. Every change request, approval, and revision is logged. You can view a complete audit trail for each document, ensuring transparency and accountability throughout its history.
Only authorised users can view drafts or make edits. End users with view-only permissions can only access the most recent approved and published version, keeping drafts secure and reducing risk.
Absolutely. Each document revision can require approval before it’s published, giving you full control over what gets released and ensuring the right people sign off.
Getting started is easy. Simply book a free, no-obligation demo and we’ll show you how Symbiant’s Document Management Module can be tailored to your exact needs. Every demo is personalised to your sector and risk framework, so you can see how the system works for your organisation. With full access to the complete solution from just £300/month, you can mix and match the modules you need and start managing risk with confidence.
Yes, AI is available as an optional add-on to Symbiant’s Document Management Module. Starting from just £100/month, it enhances your workshops by intelligently suggesting relevant risks, linking related data, and improving decision-making across teams. All data is stored securely and is fully GDPR-compliant, ensuring your organisation’s risk information remains protected, encrypted, and accessible only to authorised users.
Symbiant isn’t just the world’s most cost-effective GRC and Audit software—it’s the most agile and customisable too. Whether you need a streamlined setup or a feature-rich solution, Symbiant flexes to fit your workflow, your team, and your goals.
From configurable dashboards to automated triggers and audit-ready reporting, every feature is designed to simplify complex processes and give you full control. Tailor the user experience for each team, automate the repetitive, and connect your data like never before.
There’s a lot Symbiant can do—so instead of listing everything (and putting you to sleep), here’s a taste of what our clients love most.
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