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Data Protection Impact Assessments (DPIA)

Ensure GDPR and Data Protection Compliance with Symbiant’s Data Protection Impact Assessment Software (DPIA)

Symbiant’s Compliance Monitoring Software lets you track, escalate, and resolve compliance actions with ease. Assign responsibilities, automate reminders, and ensure full visibility across every stage. Custom workflows, escalation paths, and optional AI assistance help you stay on top of your obligations.

From only £100 per module/month for unlimited users*

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Award-Winning GRC & Audit Software,
Trusted Since 1999 by

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Built for Compliance, Designed for You

DPIA Software That Delivers Compliance,
Control, and Customisation at Scale

From guided assessments and automated action tracking to optional AI-powered insights and seamless module linking, Symbiant’s DPIA Software is everything you need to manage data protection impact assessments with clarity, confidence, and complete control.
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Comprehensive and User-Friendly DPIA Module

The Symbiant DPIA Software Module is a comprehensive, simple and fully featured Data Protection Impact Assessment Solution. Answer Questionnaires, create associated Risks, Track Actions and ensure Compliance.

Symbiant AI gives you 360 Degree view of your business

Customisable & Fully Linked Across Modules

Easily link any questionnaire or assessmen—not just DPIAs—to related modules like risks, controls, and audits. The entire DPIA Software Module is fully customisable to fit your organisation’s exact workflows and requirements.

AI Supercharged Efficiency

Symbiant AI connects the dots for you, turning scattered data into actionable insight. Automate the tedious, uncover hidden risks, and stay effortlessly aligned with evolving regulations.

Everything You Need to Manage Complaints with Clarity

DPIA Features That Help You Stay Compliant,
Informed, and in Control

Effortlessly manage your Data Protection Impact Assessments with a powerful, user-friendly solution built to ensure full GDPR compliance, streamline risk analysis, and support ongoing data privacy best practices.

Premade DPIA Assessments

Get started immediately with a fully structured DPIA template—ready out of the box and built to meet all legal requirements and data protection best practices. The included questionnaire covers the nature, scope, context, and purpose of data processing, plus assessments of necessity, proportionality, and compliance controls. All questions are editable, so you can adapt the assessment to your project’s exact needs.

Real-Time Risk Scoring

Automatically calculate privacy and data protection risks using your own risk scoring framework. Symbiant’s software allows you to define likelihood and severity thresholds, delivering real-time insights into potential high-risk activities. Risk scores are updated dynamically as new information or controls are added—ensuring every DPIA reflects the most up-to-date threat landscape.

Centralised Action Tracking

Create actionable mitigation plans directly within your DPIA record. Assign tasks to responsible users, set deadlines, attach evidence, and log progress updates—all in one place. Symbiant’s robust action tracking ensures nothing is missed and provides full visibility across all ongoing DPIAs.

Automated Email Alerts & Notifications

Symbiant’s DPIA software includes automated email notifications that alert users to new actions, due dates, overdue tasks, and review cycles. No more chasing people—just seamless, automated updates to keep your entire team aligned and responsive.

Reimagine Compliance with AI

How Symbiant AI Transforms Compliance Management

Smarter, faster, and fully connected—Symbiant AI empowers compliance teams to stay ahead of regulations, uncover hidden risks, and automate the manual work that slows you down.

Starting from just £100/month*
Unlimited users. Unlimited requests.

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Proactive Compliance Monitoring with AI Insights

Symbiant AI actively scans your compliance data to flag gaps, identify new risks, and recommend actions aligned with evolving regulations—so your team can stay proactive, not reactive.

From Root Cause to Ripple Effect—AI Connects the Dots

Forget assumptions. Symbiant AI automatically identifies why issues occur and what could happen if controls fail—giving you clear, data-backed insights without the legwork.

Save Time

Duplicate entries? Poorly structured records? Let AI handle it. Symbiant automatically detects duplicate compliance data, giving you a reliable single source of truth.

Where Compliance Meets Strategy, Powered by AI

Compliance isn’t just a checklist, it’s part of your strategy. Symbiant AI links risks and controls to your organisational goals and resources, making compliance a driver of smarter decision-making.

Work Smarter: AI Reduces Admin Burden

Automate manual processes and repetitive reviews. Symbiant AI frees up your team to focus on high-impact work while ensuring accuracy, speed, and collaboration across departments.

Ensure Privacy and Security

Symbiant’s AI-Powered Assistant is fully GDPR-compliant and built to protect your privacy. It does not collect or store your data. Instead, it creates a temporary cache folder to fulfil each query and immediately deletes the information once the task is complete. Your data always stays securely within your environment, giving you full control and peace of mind while benefiting from AI assisted insights.

Advanced Functionality for Total Data Protection Control

Advanced DPIA Software Designed for Full Control and GDPR Compliance

Take your Data Protection Impact Assessments further with fully editable questionnaires, actionable risk workflows, real-time dashboards, and a flexible design that adapts to your organisation’s compliance framework—no coding required.

Editable, Compliant, and Ready to Launch

Each DPIA begins with a built-in assessment questionnaire that meets GDPR requirements out of the box. It covers core areas like purpose, legal basis, proportionality, and impact on individuals. Every question is fully editable, allowing you to customise the questionnaire based on internal policy, industry requirements, or specific project needs.

Symbiant DPIA interface showing a customisable, GDPR-compliant assessment form with editable questions tailored to user needs

From Identification to Mitigation, All in One System

Symbiant transforms questionnaire responses into actionable risk records. Risks can be assessed for likelihood and severity, linked to mitigation plans, and assigned owners for resolution. Progress is tracked throughout, ensuring every risk is addressed, not just documented.
Symbiant DPIA module for Governance, Risk, and Compliance—automatically converting assessments into live risk records with mitigation plans, ownership, and full progress tracking

Real-Time DPIA Oversight at a Glance

Stay on top of all assessments with live dashboards showing progress, open actions, review schedules, and risk exposure levels. Use ready-made report templates or design your own to meet internal audit, board, or regulator needs—with full export functionality.
Symbiant DPIA module dashboard providing real-time oversight of assessments, actions, review timelines, and risk exposure for Governance, Risk, and Compliance reporting.webp

Make It Yours, No Code Required

Customise field names, page layouts, forms, reports, and workflows without needing development support. Whether you’re a local council, financial institution, or health organisation, Symbiant’s DPIA module adapts to your exact processes and governance standards.

Symbiant DPIA module with no-code customisation of fields, layouts, workflows, and reports to fit any Governance, Risk, and Compliance framework
"Our experience with Symbiant for Risk was so good that we asked them to build a bespoke health and safety incident reporting platform [...] designed to our exact specifications with advanced reporting capabilities at a competitive price. Symbiant delivers value for money, ease of use, and top-tier information security. I’d recommend them to anyone."
"Symbiant has revolutionised how we manage risk, offering endless customisation, real-time visibility, and eliminating the need for spreadsheets. Helpful reminders ensure no action is missed. [...] The Symbiant Team provided excellent support, tailoring the system to our needs. Highly recommend for a powerful, flexible, and cost-effective solution!"
Evolution Money client using Symbiant’s agile, affordable Governance, Risk, Compliance (GRC) and Audit Management Software with integrated, optional AI Assistant.
"Whilst Symbiant offers its own Risk Register module, we customised it to meet our exact needs. [...] Now, we can capture, rate, and review risks and controls in our preferred style, with reports providing clear overviews of company or departmental risks. The design process with Symbiant was seamless and fluid."
Marsh improves risk visibility and audit efficiency with Symbiant’s modular Governance, Risk, Compliance (GRC) and Audit Management Software.
"A welcome change from spreadsheets – Symbiant centralises our risk registers, assessments, and controls library with the ability to link risks and incidents. [...] The tracker and email notifications help risk owners self-manage, while custom reports and dashboards simplify gathering MI. A truly useful software."
Simply Business leverages Symbiant’s affordable, modular GRC and Audit Management Software to enhance compliance and risk control.
"We considered several risk management tools and chose Symbiant for its flexibility and scope. [...] While risk management was our primary need, audit tracking has been a valuable addition. The monthly contracts and competitive pricing are a bonus. Excellent support from Symbiant—very happy so far!"
Carter Jonas uses Symbiant’s GRC platform to streamline risk management and compliance oversight.
"Symbiant helps us identify, assess, and treat risks across various business initiatives, including change management, acquisitions, and customer projects. [...] The Risk Suite automates our risk management process, overcoming global time zone challenges with its online, collaborative platform, enabling rapid input from stakeholders."
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''Having implemented Symbiant into our global business a year ago it has provided the complete solution we required to manage our risk and internal audit functions. It’s a powerful tool, very user friendly and supported by a great team. It’s a product I would certainly recommend!''
Innovation Group relies on Symbiant’s risk and compliance software to stay aligned and agile.
''We have been using Symbiants’ risk software for 10 years now and have been impressed with the high level of service and the outstanding features of the software. You would struggle to find better so don’t be put off by their incredibly low pricing.''
Nature’s Way uses Symbiant’s Governance, Risk, Compliance (GRC) and Audit Software to improve risk oversight and support regulatory compliance.
''Unbelievably inexpensive…''
Gartner comment on Symbiant's platform. Symbiant is an affordable, agile Governance, Risk, Compliance (GRC) and Audit Management software with an optional AI Assistant
''We are very impressed with Symbiant. Its simplicity and ease of use aligned with its flexibility and extensive reporting capabilities make it a very useful tool.''
ICAEW Chartered Accountants trust Symbiant for smart, audit-ready governance and risk software.
''I selected Symbiant over multiple industry solutions as it offered a very fast implementation in a most cost effective way. I understood the software in no time by seeing the helpful videos available on the site, started with the small pack and later upgraded it. I feel EXTREMELY satisfied as the product keeps updating itself and bring new changes as per new requirements from customers.''
GWC client using Symbiant’s modular, affordable Governance, Risk, Compliance (GRC) and Audit Management Software with optional AI Assistant.

25 Years. Thousands of Users. One Trusted Platform.

With over 25 years of innovation in Governance, Risk, and Compliance (GRC) and Audit Management, Symbiant is trusted by organisations across every sector. Our clients love how our powerful, affordable, award-winning and fully customisable risk software helps them stay compliant, make smarter decisions, and reduce complexity, without the costly overheads.

Winner 2023 - Business Risk and Audit Best Risk & Audit Management Software 2023 Best GRC Software Solution 2023 Business Risk and Audit Winner 2023 (Style 2) Business Risk and Audit Winner 2023 (Style 3) Winner 2023 - Business Risk and Audit Best Risk & Audit Management Software 2023 Best GRC Software Solution 2023 Business Risk and Audit Winner 2023 (Style 2) Business Risk and Audit Winner 2023 (Style 3)
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Symbiant Compliance Management software

Explore the Full Compliance Management Suite

Explore the full Symbiant suite, powerful, fully integrated modules that extend your Compliance Management capabilities across governance, risk, audit, and beyond. Everything you need to protect your organisation, stay aligned, and work smarter.

Your complete solution starts from just £300/month*.

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Questionnaires Survey and Assessment Software

Create dynamic surveys for audits, risks, controls, and indicators — with smart questions, automated follow-ups, and email alerts

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Complaint Management Software

Log, track, and resolve complaints with ease using Symbiant’s Complaint Management Software

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Compliance Monitoring Software

Stay on top of your compliance obligations with Symbiant’s Compliance Monitoring Software. Track, manage, and resolve audit and regulatory actions, automatically and with full accountability
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Service Desk Software

Simplify request management with Symbiant’s Service Desk Software. Log, assign, and track internal service requests across departments—all in one centralised, customisable platform

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SHE Incident Reporting Software

Manage internal service requests with ease using Symbiant’s Service Desk Software. Centralise, track, and resolve tickets across departments with automation, visibility, and full audit trails.
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Symbiant

All-in-One GRC & Audit
Management Powerhouse

Symbiant’s flexible, modular platform streamlines governance, risk, compliance, and audit—so you can reduce complexity, adapt fast, and stay focused on achieving your objectives.

Our Solution at a Glance:

Risk Management Software

The Symbiant Risk Management Software module enables organisations to identify, understand, and manage risks with ease and efficiency. It provides a streamlined approach to monitoring, assessing, and mitigating risks, ensuring informed decisions and compliance.

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AI-Powered Assistant

Symbiant AI connects data across your organisation, delivering actionable insights and seamless workflows. From logical, data-driven risk scoring to uncovering root causes and predicting the domino effect of control failures, Symbiant AI empowers smarter, faster decisions. Eliminate duplicate risks in seconds, refine controls, identify emerging risks, and so much more—all tailored to your business.

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Audit Management Software

The Symbiant Audit Management Software module streamlines audit planning, action tracking, and time management. It automatically pulls relevant data, allows easy report customisation, and generates professional audit reports.

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Compliance Management Software

The Symbiant Compliance Management Software module simplifies the management of compliance tasks. It helps organisations track regulations, manage audits, and ensure adherence to legal requirements, driving efficiency and minimising risk.

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Risk Management Software

The Symbiant Risk Management Software module enables organisations to identify, understand, and manage risks with ease and efficiency. It provides a streamlined approach to monitoring, assessing, and mitigating risks, ensuring informed decisions and compliance.

View Solution

AI-Powered Assistant

Symbiant AI connects data across your organisation, delivering actionable insights and seamless workflows. From logical, data-driven risk scoring to uncovering root causes and predicting the domino effect of control failures, Symbiant AI empowers smarter, faster decisions. Eliminate duplicate risks in seconds, refine controls, identify emerging risks, and so much more—all tailored to your business.

View AI Overview

Audit Management Software

The Symbiant Audit Management Software module streamlines audit planning, action tracking, and time management. It automatically pulls relevant data, allows easy report customisation, and generates professional audit reports.

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Compliance Management Software

The Symbiant Compliance Management Software module simplifies the management of compliance tasks. It helps organisations track regulations, manage audits, and ensure adherence to legal requirements, driving efficiency and minimising risk.

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Your questions answered

Common Questions About Symbiant’s Data Protection Impact Assessments (DPIA) Module

Explore answers to the most asked questions about Symbiant’s GRC and Audit Management software with an optional AI-Assistant, from features and benefits to pricing and integration.

DPIA software (Data Protection Impact Assessment software) helps organisations identify, assess, and mitigate data protection risks before processing personal data. Under the GDPR (General Data Protection Regulation), DPIAs are legally required for projects that may pose a high risk to individuals’ rights and freedoms. Symbiant’s DPIA Module streamlines the entire process, from questionnaires to risk analysis and reporting, ensuring you stay compliant, efficient, and audit-ready.

Absolutely. All aspects of the DPIA module are fully customisable, from the questionnaire and field labels to the report templates and user permissions. You can tailor the workflow to align with your organisation’s policies, internal processes, or sector-specific governance requirements.
Absolutely. Symbiant is used by local councils, regulatory bodies, healthcare providers, universities, and private enterprises. The platform is scalable, secure, and flexible, perfect for any organisation that processes personal or sensitive data and needs to ensure compliance with data protection regulations.

No, the AI Assistant is available as an optional add-on. Symbiant’s AI Assistant is designed to enhance your complaint management process by providing intelligent insights, automating workflows, and improving accuracy. This feature is available starting at £100 per month*, offering unlimited users and requests. It can be added to your existing compliance management module to supercharge your operations with AI-powered precision.

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Getting started is simple! Just book a free, no-pressure demo with our team. We tailor every demo to your business or industry, so you’ll see exactly how the DPIA Software for Data Protection Impact Assessments can work for you. We don’t believe in hard sells, once you see the flexibility, intelligence, and value Symbiant offers, the software speaks for itself. With full access to our platform starting from just £300/month* for a complete solution, you’ll have everything you need to manage risk, audit, compliance, and complaints, seamlessly.

Unmatched GRC Flexibility.
Powerful Features. One Smart Platform.

Symbiant isn’t just the world’s most cost-effective GRC and Audit software—it’s the most agile and customisable too. Whether you need a streamlined setup or a feature-rich solution, Symbiant flexes to fit your workflow, your team, and your goals.

From configurable dashboards to automated triggers and audit-ready reporting, every feature is designed to simplify complex processes and give you full control. Tailor the user experience for each team, automate the repetitive, and connect your data like never before.

There’s a lot Symbiant can do—so instead of listing everything (and putting you to sleep), here’s a taste of what our clients love most.

Solution Highlights

  • Audit Assessments
  • Audit Management
  • Business Continuity Planning
  • Business Objectives
  • Controls & Policies
  • Control Self Assessments
  • Compliance Management
  • Create Bespoke Modules
  • Data Protection Impact Assessments
  • Document Management
  • Due Diligence
  • ESG Management
  • Incident Reporting
  • Key Risk Indicators
  • Regulatory Action Tracking
  • Risk Assessments
  • Risk Workshops
  • Security, Health & Safety, Environment Management
  • Survey and Questionnaires
  • Ticket Management
  • Working Papers

Administration Highlights

Symbiant Service Highlights

  • 30 Day Contracts
  • £100 per module with unlimited user access
  • Free Support & Training
  • ISO 27001 & ISO 31000
  • ISO 9001 & ISO 22301
  • Intuitive & Easy to use
  • Only Pay For The Modules you use
  • Ready To Use Out Of The Box
  • Unlimited Record Storage
  • Configurable User Accounts
  • Configurable User Permissions
  • Hub & Spoke Divisional Permissions
  • Single Sign On Authentication
  • Track System Changes
  • Track User Login Activity
  • User Inactivity Timeouts
  • Unlimited User Accounts

Solution Highlights

  • AI Assistant
  • Action Tracking
  • Automated Email Reminders
  • Automated Email Reports
  • Automated Triggers
  • Collaborate with Groups
  • Configurable Dashboards
  • Configurable Data Entry
  • Configurable Reporting
  • Configurable View & Edit
  • Create Bespoke Functions
  • Create Your Own Dashboards
  • Create Your Own Reports
  • Filterable Dashboards
  • Full Audit Logs of Changes
  • Full Audit Logs of Data
  • Fully Customisable
  • Give Ownership of Content
  • Import & Export Data
  • Multiple Risk Registers
  • Performance Indicators
  • Report on connected data
  • See Who's Viewed Data

Pricing Disclaimer

* Modules are charged at a standard monthly fee, not on a per-user basis. All users can access each module at any required level. Please note that costs exclude VAT, AI features, and additional modules you may wish to use. User seats are required.

Symbiant’s DPIA (Data Protection Impact Assessment) Software enables organisations to identify, evaluate and mitigate data privacy risks with ease. Designed to support GDPR and data protection compliance, the module includes prebuilt assessments, real-time risk scoring using your custom score sets, and integrated action tracking. Users can log reviews, attach supporting documentation, and create remedial action plans that are tracked to completion. Seamlessly link your DPIAs to Risk Modules, Risk Registers, Controls and Policies, and the Incident Reporter for a connected and compliant data governance strategy.

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