Document Management Software for Full Control and Seamless Compliance
Symbiant Document Management Module is a comprehensive tool that streamlines the whole document workflow process, from creation to publication, approval and revision, this module records everything. With strong logic that tracks all modifications, reviewing the complete history of a document is effortless.
From only £100 per module/month for unlimited users*
Award-Winning GRC & Audit Software,
Trusted Since 1999 by
Organised, Accessible, Effortless
Document Management Made Smarter, Faster, and Fully Connected
From custom workflows and module integration to automated updates and real-time tracking, Symbiant’s Document Management Software gives you full control over the entire document lifecycle, all in one secure, connected space.
Connected Across Modules
Make your documents work harder by connecting them to key modules like Risk Registers, Controls & Policies, and Incidents. This ensures the right teams have access to the right information, exactly when they need it.
Fully Customisable
The entire Document Management Module can be adapted to match your structure, processes, and terminology. From permissions and layouts to approval paths and integrations, it’s all in your control.
Symbiant AI Assistant
Symbiant’s optional AI Assistant enhances your due diligence process by automatically linking relevant risks, controls, and findings across your system. It suggests improvements, highlights potential gaps, and ensures your records are complete, consistent, and audit-ready.
Built for Compliance, Designed for Clarity
Track Every Document, Change, and Action with Symbiant Document Management Software
From role-based access and automated alerts to structured workflows and audit trails, Symbiant’s Document Management Software gives you total visibility and control over your entire document lifecycle.
Track the Entire Document Lifecycle — from Draft to Approval
Capture every step of your document journey, from creation and change requests to approvals and publication. Ensure a complete audit trail with structured workflows built for compliance and transparency.
Control Access with Role-Based Document Visibility
Ensure end users only see approved, published documents, while managers and reviewers can access drafts and pending changes, maintaining document integrity and reducing risk.
Assign Reviews and Delegate Document Actions with Full Accountability
Create scheduled reviews and assign tasks to specific users. All actions are logged, creating a reliable audit trail and ensuring timely updates across every document.
Manage Approvals and Changes from One Central Hub
Gain oversight and control with the Workflow Universe, a dedicated space to manage all document approvals and change requests in one place, perfect for large teams and high-volume environments.
Keep Everyone Updated with Real-Time Alerts
Automatically notify users of document changes, reviews, and task assignments. Built-in reminders ensure nothing is missed, no more chasing updates or overdue reviews.
AI-Enhanced Governance with Human Control at Its Core
Smarter Governance Starts with AI-Supported Precision
Symbiant’s optional AI Assistant helps you govern with greater confidence, suggesting improvements, refining documentation, and linking key data across objectives, risks, continuity plans, and more. You stay in control, while AI handles the legwork.
Starting from just £100/month Unlimited users. Unlimited requests.
Symbiant’s AI functionality enhances your BCP module by helping you:
Suggest and rewrite continuity plan summaries and detailed descriptions
Match plans to impacted business areas and functions
Suggest potential impact scenarios and root causes
Identify affected customer journey elements
Suggest existing risks and link relevant controls
Improve accuracy and reduce planning time through automation
Governance becomes more strategic with AI support for:
Suggesting new, relevant business objectives tailored to your operations
Linking objectives to existing risks for stronger alignment and visibility
Identifying new potential risks associated with your objectives
Improving strategic planning and risk awareness across departments
Symbiant’s Document Management Software benefits from intelligent features built into the wider platform
Automatically rewrite content into a more professional and consistent tone
Suggest links between documents, related risks, business objectives, and controls
Improve clarity, compliance, and traceability across all your governance documentation
These AI-enhanced functions support cleaner records, faster audits, and stronger alignment between your documents and your wider GRC strategy.
Due Diligence Software with Intelligent Insight
Symbiant’s Due Diligence Module streamlines third-party assessments, onboarding checks, and internal reviews, while benefiting from AI functionality across your wider system.
Automatically flag related risks and compliance gaps using connected module data
Rewrite submissions and responses for clarity, consistency, and professionalism
Suggest relevant controls, audits, or actions to support evidence-based decision-making
Maintain a clear audit trail for all due diligence activity, ensuring transparency and accountability
Fully integrated with your GRC ecosystem, the Due Diligence Module helps you assess, document, and manage risk with confidence.
Ensure Privacy and Security
Symbiant’s AI-Powered Assistant is fully GDPR-compliant and built to protect your privacy. It does not collect or store your data. Instead, it creates a temporary cache folder to fulfil each query and immediately deletes the information once the task is complete.
Your data always stays securely within your environment, giving you full control and peace of mind while benefiting from AI assisted insights.
Complete Control, From Draft to Audit Trail
Manage Document Workflows, Reviews, and Revisions with Full Transparency
From approval logic and change requests to assigned actions and automated reminders, Symbiant’s Document Management Module gives you a secure, structured system for total visibility and seamless collaboration across the entire document lifecycle.
Document Workflow and Change Control
Symbiant’s Document Management Module helps you manage and review all your business documents with precision and control.
Each document begins as a draft and must be approved before it can be published. Once published, any user can submit a change request. These requests can be accepted or declined and may then form the basis of a new document revision — enabling full team collaboration while preserving structure and control.
The module enforces a clear document lifecycle:
Draft → Approval → Published → Change Request → New Draft
This built-in logic ensures consistency and auditability across the entire workflow.
To protect document integrity, users with view-only access can only see the most recently approved and published version. This secure layer keeps unapproved drafts hidden while ensuring transparency for official documents.
Reviews, Actions, and Audit Trail
Inside each document record, you can create reviews with a selected purpose and assign actions to specific users. Tasks can be given due dates, and the system automatically sends out notifications and reminders to keep everything on track.
Reviews and actions are linked to the overall record, not just a specific revision, making them consistent across document updates. This creates a clear, centralised audit trail and makes it easy to review the full history of what’s been done and why.
You can view all review entries and actions in one place, giving you full visibility and accountability across the document lifecycle.
"Our experience with Symbiant for Risk was so good that we asked them to build a bespoke health and safety incident reporting platform [...] designed to our exact specifications with advanced reporting capabilities at a competitive price. Symbiant delivers value for money, ease of use, and top-tier information security. I’d recommend them to anyone."
"Symbiant has revolutionised how we manage risk, offering endless customisation, real-time visibility, and eliminating the need for spreadsheets. Helpful reminders ensure no action is missed. [...] The Symbiant Team provided excellent support, tailoring the system to our needs. Highly recommend for a powerful, flexible, and cost-effective solution!"
"Whilst Symbiant offers its own Risk Register module, we customised it to meet our exact needs. [...] Now, we can capture, rate, and review risks and controls in our preferred style, with reports providing clear overviews of company or departmental risks. The design process with Symbiant was seamless and fluid."
"A welcome change from spreadsheets – Symbiant centralises our risk registers, assessments, and controls library with the ability to link risks and incidents. [...] The tracker and email notifications help risk owners self-manage, while custom reports and dashboards simplify gathering MI. A truly useful software."
"We considered several risk management tools and chose Symbiant for its flexibility and scope. [...] While risk management was our primary need, audit tracking has been a valuable addition. The monthly contracts and competitive pricing are a bonus. Excellent support from Symbiant—very happy so far!"
"Symbiant helps us identify, assess, and treat risks across various business initiatives, including change management, acquisitions, and customer projects. [...] The Risk Suite automates our risk management process, overcoming global time zone challenges with its online, collaborative platform, enabling rapid input from stakeholders."
''Having implemented Symbiant into our global business a year ago it has provided the complete solution we required to manage our risk and internal audit functions. It’s a powerful tool, very user friendly and supported by a great team.
It’s a product I would certainly recommend!''
''We have been using Symbiants’ risk software for 10 years now and have been impressed with the high level of service and the outstanding features of the software.
You would struggle to find better so don’t be put off by their incredibly low pricing.''
''Unbelievably inexpensive…''
''We are very impressed with Symbiant. Its simplicity and ease of use aligned with its flexibility and extensive reporting capabilities make it a very useful tool.''
''I selected Symbiant over multiple industry solutions as it offered a very fast implementation in a most cost effective way.
I understood the software in no time by seeing the helpful videos available on the site, started with the small pack and later upgraded it.
I feel EXTREMELY satisfied as the product keeps updating itself and bring new changes as per new requirements from customers.''
25 Years. Thousands of Users. One Trusted Platform.
With over 25 years of innovation in Governance, Risk, and Compliance (GRC) and Audit Management, Symbiant is trusted by organisations across every sector. Our clients love how our powerful, affordable, award-winning and fully customisable risk software helps them stay compliant, make smarter decisions, and reduce complexity, without the costly overheads.
Explore the full Symbiant suite, powerful, fully integrated modules that extend your Audit Management capabilities across governance, compliance, audit, and beyond. Everything you need to protect your organisation, stay aligned, and work smarter.
Your complete solution starts from just £300/month*.
Track, manage, and align business objectives with Symbiant’s Business Objectives Software. Link goals to risks, controls, and outcomes—all from one powerful, centralised platform
Streamline assessments and mitigate third-party risks with Symbiant’s Due Diligence Software. Track actions, link risks, and ensure full compliance across your organisation
Symbiant’s flexible, modular platform streamlines governance, risk, compliance, and audit—so you can reduce complexity, adapt fast, and stay focused on achieving your objectives.
Our Solution at a Glance:
Risk Management Software
The Symbiant Risk Management Software module enables organisations to identify, understand, and manage risks with ease and efficiency. It provides a streamlined approach to monitoring, assessing, and mitigating risks, ensuring informed decisions and compliance.
Symbiant AI connects data across your organisation, delivering actionable insights and seamless workflows. From logical, data-driven risk scoring to uncovering root causes and predicting the domino effect of control failures, Symbiant AI empowers smarter, faster decisions. Eliminate duplicate risks in seconds, refine controls, identify emerging risks, and so much more—all tailored to your business.
The Symbiant Audit Management Software module streamlines audit planning, action tracking, and time management. It automatically pulls relevant data, allows easy report customisation, and generates professional audit reports.
The Symbiant Compliance Management Software module simplifies the management of compliance tasks. It helps organisations track regulations, manage audits, and ensure adherence to legal requirements, driving efficiency and minimising risk.
The Symbiant Risk Management Software module enables organisations to identify, understand, and manage risks with ease and efficiency. It provides a streamlined approach to monitoring, assessing, and mitigating risks, ensuring informed decisions and compliance.
Symbiant AI connects data across your organisation, delivering actionable insights and seamless workflows. From logical, data-driven risk scoring to uncovering root causes and predicting the domino effect of control failures, Symbiant AI empowers smarter, faster decisions. Eliminate duplicate risks in seconds, refine controls, identify emerging risks, and so much more—all tailored to your business.
The Symbiant Audit Management Software module streamlines audit planning, action tracking, and time management. It automatically pulls relevant data, allows easy report customisation, and generates professional audit reports.
The Symbiant Compliance Management Software module simplifies the management of compliance tasks. It helps organisations track regulations, manage audits, and ensure adherence to legal requirements, driving efficiency and minimising risk.
Common Questions About Symbiant’s Document Management Module
Explore answers to the most asked questions about Symbiant’s GRC and Audit Management software with an optional AI-Assistant, from features and benefits to pricing and integration.
What is the Symbiant Document Management Software used for?
Symbiant’s Document Management Software Module lets you collect, review and revise Documents in your Business in a comprehensive way.
The Document Manager has a thorough workflow to capture data on Approvals, Change Requests and other aspects.
With Symbiant One, you can enhance your document management by using automation and tailoring it to your business needs.
Can I track changes and revisions across documents?
Yes. Every change request, approval, and revision is logged. You can view a complete audit trail for each document, ensuring transparency and accountability throughout its history.
Who can access drafts and published documents?
Only authorised users can view drafts or make edits. End users with view-only permissions can only access the most recent approved and published version, keeping drafts secure and reducing risk.
Can I require approvals before documents go live?
Absolutely. Each document revision can require approval before it’s published, giving you full control over what gets released and ensuring the right people sign off.
How do I get started with Symbiant’s Document Management Module?
Getting started is easy. Simply book a free, no-obligation demo and we’ll show you how Symbiant’s Document Management Module can be tailored to your exact needs. Every demo is personalised to your sector and risk framework, so you can see how the system works for your organisation. With full access to the complete solution from just £300/month, you can mix and match the modules you need and start managing risk with confidence.
Unmatched GRC Flexibility. Powerful Features. One Smart Platform.
Symbiant isn’t just the world’s most cost-effective GRC and Audit software—it’s the most agile and customisable too. Whether you need a streamlined setup or a feature-rich solution, Symbiant flexes to fit your workflow, your team, and your goals.
From configurable dashboards to automated triggers and audit-ready reporting, every feature is designed to simplify complex processes and give you full control. Tailor the user experience for each team, automate the repetitive, and connect your data like never before.
There’s a lot Symbiant can do—so instead of listing everything (and putting you to sleep), here’s a taste of what our clients love most.
Solution Highlights
Audit Assessments
Audit Management
Business Continuity Planning
Business Objectives
Controls & Policies
Control Self Assessments
Compliance Management
Create Bespoke Modules
Data Protection Impact Assessments
Document Management
Due Diligence
ESG Management
Incident Reporting
Key Risk Indicators
Regulatory Action Tracking
Risk Assessments
Risk Workshops
Security, Health & Safety, Environment Management
Survey and Questionnaires
Ticket Management
Working Papers
Administration Highlights
Symbiant Service Highlights
30 Day Contracts
£100 per module with unlimited user access
Free Support & Training
ISO 27001 & ISO 31000
ISO 9001 & ISO 22301
Intuitive & Easy to use
Only Pay For The Modules you use
Ready To Use Out Of The Box
Unlimited Record Storage
Configurable User Accounts
Configurable User Permissions
Hub & Spoke Divisional Permissions
Single Sign On Authentication
Track System Changes
Track User Login Activity
User Inactivity Timeouts
Unlimited User Accounts
Solution Highlights
AI Assistant
Action Tracking
Automated Email Reminders
Automated Email Reports
Automated Triggers
Collaborate with Groups
Configurable Dashboards
Configurable Data Entry
Configurable Reporting
Configurable View & Edit
Create Bespoke Functions
Create Your Own Dashboards
Create Your Own Reports
Filterable Dashboards
Full Audit Logs of Changes
Full Audit Logs of Data
Fully Customisable
Give Ownership of Content
Import & Export Data
Multiple Risk Registers
Performance Indicators
Report on connected data
See Who's Viewed Data
Pricing Disclaimer
* Modules are charged at a standard monthly fee, not on a per-user basis. All users can access each module at any required level. Please note that costs exclude VAT, AI features, and additional modules you may wish to use. User seats are required.
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